Privacy policy
This is the Privacy Policy of Pinpoint Indexing, a business owned and operated by me, Wendy Baskett, as a sole trader. It explains how I handle your personal information and what your rights are.
Why do I collect personal information from you?
I collect personal information from you for these purposes:
- to communicate with you (e.g. to respond to an enquiry or during an indexing project)
- to carry out indexing or other work for you
- to maintain my business records
What personal information do I collect?
- your name and contact details
- your employer or institution if you provide this information (e.g. publisher or university)
- information and files you provide in relation to an indexing project
Whilst most of the personal information I process is provided to me directly by you, occasionally I may obtain information from publicly available sources, for example an address from a university website.
What do I do with your personal information?
Under the General Data Protection Regulation (GDPR), the lawful basis I rely on for processing this information is that I have a legitimate interest.
- I keep correspondence as an aide memoire
- I keep financial records associated with work I do for you (e.g. copies of invoices) for at least seven years, as required by law for tax purposes
- I will not share your personal information with third parties unless I have your permission or I am required to do so by law
- I may contact you on occasion in future (for example, to advise of my availability for indexing or to request a testimonial).
- I will not contact you for ongoing marketing purposes without your consent. You may withdraw your consent for such contact at any time.
How do I store your personal information?
- Emails are stored on a web-based email service and on my computer. They are password-protected
- Other files are stored on my computer and backed up in cloud storage and/or external hard drive
- Some records may also be stored as hard copy
Your data protection rights
Under data protection law you have the right:
- to ask for a copy of your personal information
- to amend your personal information if it is inaccurate or incomplete
- to ask me to delete your personal information
If you wish to make such a request, or have any other questions, please email me or use the contact form
on this site.
